Remuneration payments (Funktionsgebühren, FGs) are handled differently for Student Representatives Units (StVs) and departments with their team members (Sachbearbeiter*innen, SBs). 

• Department heads can apply for the remuneration payments for themselves and their team members on a monthly basis in HAM. This must be done as part of the monthly report. 
• The mandataries of the StVs (Mandatar*innen) are asked to apply for half of the annual FGs in a single batch twice a year, at the end of each semester. 

Further information is provided below.

The mandataries of the StVs are entitled to a total of €1,080 in FG funds annually (as of February 2026; see JVA for current figures). The FG funds do not have to be paid out to the elected representatives, though this is the preferred method. The recipients must be listed in the resolution (Beschluss) along with their IBAN.

The following steps are required for payment:

• Submission of a resolution by all mandataries to the HTU office
• The individuals receiving the FG funds must register once in HAM under “Receive Funds”
  • Group: Select the respective StV
  • Function: FG StV mandatary
  • If no Austrian social security number is available: 0000 (four zeros)
• KSV/Chair of StV: In HAM under “Groups & Memberships/stv_xxx/Monthly/Report”: Enter the remuneration payment for the winter semester/summer semester and the year

The data entered under “Receive Funds” must be kept up to date for any reporting to the tax authorities!

Note: Remuneration payments for an individual do not need to be reported to the tax authorities if the annual net remuneration (including vehicle travel expense reimbursements) is less than €900 and the net remuneration per payment (including vehicle travel expense reimbursements) is less than €450. For more information, see §109a Declaration. 

Team members can register themselves for remuneration payments (FGs) in HAM under “HTU/Receive Funds”: 

• Group: Select the relevant department
• Function: Description of the team member role (briefly!)
• If you do not have an Austrian social security number: 0000 (four zeros)

This registration is only required once; for additional roles in other departments, simply add them to the group.
The provided data must be kept up to date for any reporting to the tax authorities!

Department heads can then add the individuals from the department (=Group) to the Monthly Report, along with the amount they are to receive. 

The same rules apply here: if the annual net remuneration (including vehicle travel expense reimbursements) is less than €900 and the net remuneration (including vehicle travel expense reimbursements) per payment is less than €450, then no report to the tax authorities is required. For more information, see §109a Declaration.